OUR SERVICES
At Sydney Notary we do the following:
- Notarise documents (see below)
- Lodge documents on your behalf at Embassies and Consulates
- Attend at your offices if you need us to do so
A-Z OF NOTARY SERVICES
AFFIDAVITS
An affidavit from a foreign country will need to be sworn or affirmed in front of an Australian Notary Public.
APOSTILLE
Have you been asked to get an Apostille Stamp on a document? We can easily organise this for you and have the apostille within 24 hours. If it needs to be notarised first we can do that too. Paula and our team of Notaries are recognised with DFAT making them internationally recognised as independent authenticators of your documents.
AUTHENTICATION
For authentication requests we can notarise and organise the Authentication from DFAT as well as the legalisation at your Foreign Embassy.
ASIC DOCUMENTS
Frequent requests for notarisation are the Certificate of Registration and ASIC Company Extracts. We have specific wording to notarise these. Contact us to find out more.
BIRTH CERTIFICATES
The original can be used for an Apostille or Authentication but if you want to keep your original version we can notarise a copy for you.
CERTIFICATE OF GOOD STANDING
This is a set form of document which are familiar with. There are specific company documents which need to be attached. Contact us to find out more.
CITIZENSHIP CERTIFICATES
These documents are often laminated or framed and therefore need to be copied and notarised so that they can be submitted to DFAT and other foreign embassies.
COMPANY DOCUMENTS
These include Certificate of Registration (or other ASIC documents), Constitution and Certificate of Good Standing.
DEATH CERTIFICATES
The original can be used for an Apostille or Authentication but if you want to preserve your original versions we can notarise a copy for you. We also notarise Embalming Certificates and other funeral documents.
DFAT – DEPARTMENT OF FOREIGN AFFAIRS AND TRADE
This is the Australian government and it will endorse official signatures on documents (including the Notary signature). DFAT will issue an Apostille for some countries (participating in the Hague Convention) or authenticate documents when applicable to other countries. We can organise fast turnaround lodgment with DFAT.
DIVORCE ORDERS
Even though these are orders made by Australian courts these documents are not automatically accepted overseas or at DFAT. Contact us to find out the process for getting Divorce Orders accepted at DFAT without notarisation.
MARRIED OVERSEAS
If you are getting married in an overseas destination (lucky you) we can notarise your identity documents. This may include your birth certificate, baptism or other religious ceremony documents and Certificates of no impediment to marriage.
COLLEGE CERTIFICATES/AWARDS
We can notarise these but the Australian government requires us to obtain verification first.
Click here to find out what you need to do to help us get this verification and save costs. https://thesydneynotary.com.au/academic-degree-or-certificate-email/
UNIVERSITY TESTAMURS/ACADEMIC TRANSCRIPTS/ENROLMENT LETTERS
We can notarise these but the Australian government requires us to obtain verification first.
Click here to find out what you need to do to help us get this verification and save costs. https://thesydneynotary.com.au/academic-degree-or-certificate-email/
SCHOOL REPORTS
Australian schools issue reports and for these to be recognised overseas they need to be notarised. We can do this for you but click here to find out what you need to do within this process.
FOREIGN PENSIONS
Have you been asked to prove that you are alive? We can assist you with this uncanny process so that you can claim your foreign pension or benefit from overseas. We can notarise your form or provide a Certificate of Life.
MEDICAL REPORTS
Are you a traveller needing your medication scripts notarised? Or perhaps you need to submit a medical report overseas? We can notarise medical reports but need to verify them first. Click here to understand your role in this process. https://thesydneynotary.com.au/medical-results/
POWERS OF ATTORNEY
Do you need to appoint a person overseas to act on your behalf? This is increasingly important with travel restrictions. You may need to sign in front of a Notary an official Power of Attorney or an Authorisation Letter.
PROBATE
Australian probate documents can be notarised for use overseas to transfer family assets.
REPATRIATION OF ASHES – BODIES
Funeral directors often consult us to notarise embalming and crematorium certificates and documents issued by the Australian Health Department. We have a custom process to accommodate the need for translation once it arrives overseas.
TRAVEL PERMISSION – CHILDREN
Are your children travelling overseas without both parents? Children leaving Australia accompanied by only one parent or another guardian will need a notarised letter of consent. Contact us to find out what we recommend is needed for such a letter of consent.
USA DOCUMENTS
USA documents require notaries and when people cannot be in the USA they are permitted to use Australian notaries to officiate the documents. A frequent request is for property transaction documents. Paula is registered as a Notary with the Consulate General of the United States of America
OTHER MATTERS
For any matters not included above, feel free to call to discuss,
Sydney Notary (02) 9280 4500.
OUR CHECKLIST
Download this to save time with your Notary.
APOSTILLE STAMP
At Sydney Notary we
do the following:
- Notarise documents (see below)
- Lodge documents on your behalf at Embassies and Consulates
- Attend at your offices if you need us to do so
NOTARISING DOCUMENTS, A BRIEF EXPLANATION
In simple form, most people require a notary to witness signatures or attest to true copies of original documents. In some cases notaries are needed to assist with verifying other information.
WITNESSING SIGNATURES
1. Signing pre-prepared forms (for example, property documents, bank account forms)
2. Executing documents (for example, Power of Attorney, Affidavit)
We require identification to satisfy ourselves as to identity. Regulation is requiring more stringent identification procedures. A good standard to follow is the 100 Points Test (you can google this). You will need at least one piece of identification with a photo and signature.
A passport is preferred at your attendance, however a driver licence or overseas identity card can be used along with other supporting identification (such as a Medicare card, credit card).
If you have any questions about your identity documents please call us.
TRUE COPIES
This involves certification that the document is a true copy of the original. For multiple documents, a covering Notarial Certificate may be suitable to “bundle” documents.
You will need to bring in the following
1. the original documents to be inspected; and
2. A copy of each original document (we can make copies but this may add to time and cost)
A passport is preferred at your attendance, however a driver licence or overseas identity card can be used along with other supporting identification (such as a Medicare card, credit card).
If you do not have the originals or they are only issued electronically then we have other procedures to verify them as originals – please call to discuss your options.
OTHER MATTERS
For any matters not included above, feel free to call to discuss, Sydney Notary 0402 357 086.
OUR CHECKLIST
Download this to save time with your Notary.
APOSTILLE STAMP
“We understand our client’s needs. We are flexible and make it happen under any circumstances. Professional, efficient work of the highest standard. Fair and cost-effective, always.”
Paula Teague, Sydney Notary
OUR RECENT CLIENTS
